# WorkApproved and ApprovalMax compared

A dated, sourced comparison of two approval apps for Xero, including what each does and what WorkApproved does not. Everything here is as at 22 October 2026.

[Start free trial](https://go.workapproved.app/register). 7-day free trial. Card needed.

## WorkApproved Standard and ApprovalMax, side by side

| | WorkApproved Standard | ApprovalMax |
|---|---|---|
| Price | NZ$39 + GST per organisation per month, unlimited users, no document cap | Standard, Small (up to 100 approved documents a month): NZ$74.20 a month billed yearly, NZ$89 billed monthly, excluding tax; price rises with document volume. Source: [ApprovalMax pricing page](https://approvalmax.com/pricing/approvalmax-for-xero), 22 October 2026. |
| Multi-step approvals | Yes | Yes |
| Approvers without a Xero login | Yes, personal link by email | Yes, per its [Xero App Store listing](https://apps.xero.com/nz/app/approvalmax) |
| Documents | Bills, sales invoices, purchase orders | Bills, purchase orders, credit notes, sales invoices and more by plan |
| Alert when approved outside the tool | Yes | Yes |
| Risk flags shown to approvers | 19 checks on bills, with reasons; a high-risk flag must be acknowledged | Fraud detection listed; Approval Agent (Advanced and Premium) compares bills with supplier history |
| Certificate attached in Xero + public verify page | Yes (not digitally signed) | Audit reports |
| Single sign-on / API | Not available | SSO on all plans; API on Premium |
| Purchase-order matching, journals, budget checks | No | Yes on higher plans |
| Free trial | 7 days, card needed | 14 days, no card |
| Partner programme | Yes, rate on enquiry | Partner pricing on enquiry |

## Another option

ApprovalMGR (NZ), NZ$55 + GST per organisation per month, one plan (source: its [pricing page](https://www.appmgr.co.nz/pricing) and [Xero App Store listing](https://apps.xero.com/nz/app/approvalmgr), 22 Oct 2026).

## Choose WorkApproved if

- You want risk flags in front of approvers.
- Your approvers are not in Xero.
- You want a flat price.

## Choose something else if

- You need PO matching, journals or budget checks.
- You need single sign-on or an API.

Information about other products is from their public websites as at 22 October 2026. Tell us at hello@workapproved.app if anything is out of date and we will fix it.

## Start your free trial

7 days free. A card is needed to start. From NZ$39 + GST per Xero organisation per month, unlimited users. [Start free trial](https://go.workapproved.app/register).

---

Start a free trial: https://go.workapproved.app/register (7-day free trial, card needed) · Sign in: https://go.workapproved.app/login

Contact: hello@workapproved.app (support) · security@workapproved.app (security reports)

Legal: [Terms](https://workapproved.app/terms.md) · [Privacy](https://workapproved.app/privacy.md) · [Partner terms](https://workapproved.app/partner-terms.md) · [Subprocessors](https://workapproved.app/subprocessors.md)

WorkApproved is a product of [Stone Pritchard Limited](https://stonepritchard.com), [NZBN 9429053953216](https://www.nzbn.govt.nz/mynzbn/nzbndetails/9429053953216/), New Zealand. © 2026 Stone Pritchard Limited. Xero is a trademark of Xero Limited. WorkApproved is an independent product and is not endorsed by, or affiliated with, Xero.