Compare
WorkApproved and ApprovalMax compared
A dated, sourced comparison of two approval apps for Xero, including what each does and what WorkApproved does not. Everything here is as at 22 October 2026.
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WorkApproved Standard and ApprovalMax, side by side
| Feature | WorkApproved Standard | ApprovalMax |
|---|---|---|
| Price | NZ$39 + GST per organisation per month, unlimited users, no document cap | Standard, Small (up to 100 approved documents a month): NZ$74.20 a month billed yearly, NZ$89 billed monthly, excluding tax; price rises with document volume. Source: ApprovalMax pricing page, 22 October 2026. |
| Multi-step approvals | Yes | Yes |
| Approvers without a Xero login | Yes, personal link by email | Yes, per its Xero App Store listing |
| Documents | Bills, sales invoices, purchase orders | Bills, purchase orders, credit notes, sales invoices and more by plan |
| Alert when approved outside the tool | Yes | Yes |
| Risk flags shown to approvers | 19 checks on bills, with reasons; a high-risk flag must be acknowledged | Fraud detection listed; Approval Agent (Advanced and Premium) compares bills with supplier history |
| Certificate attached in Xero + public verify page | Yes (not digitally signed) | Audit reports |
| Single sign-on / API | Not available | SSO on all plans; API on Premium |
| Purchase-order matching, journals, budget checks | No | Yes on higher plans |
| Free trial | 7 days, card needed | 14 days, no card |
| Partner programme | Yes, rate on enquiry | Partner pricing on enquiry |
Another option
ApprovalMGR (NZ), NZ$55 + GST per organisation per month, one plan (source: its pricing page and Xero App Store listing, 22 Oct 2026).
WorkApproved
Choose WorkApproved if
- You want risk flags in front of approvers.
- Your approvers are not in Xero.
- You want a flat price.
Something else
Choose something else if
- You need PO matching, journals or budget checks.
- You need single sign-on or an API.
Information about other products is from their public websites as at 22 October 2026. Tell us at [email protected] if anything is out of date and we will fix it.