Pricing · United States and everywhere else
One price per Xero organisation. Unlimited users.
Prices in US dollars, for the United States and every country without its own price page, excluding any sales tax.
Standard
US$27
per Xero organisation per month, excluding tax
Available now- Unlimited users, including people without a Xero login
- No cap on documents or approvals
- Bills, sales invoices and purchase orders
7-day free trial, card needed. Cancel before it ends and you won't be charged.
Plus
US$47
per Xero organisation per month, excluding tax, when it launches
Coming soon- Longer retention of attachment copies and the audit log
- Approve and reject through your own AI agent
- Tamper-evident, hash-chained audit log and anomaly queries
Plus is coming soon and cannot be bought yet. Email [email protected] to hear when it opens.
Billed in USD. Your account is billed in the currency of the country you sign up from; other countries are billed in US dollars. Prices exclude tax.
Standard and Plus
| Item | Standard | Plus |
|---|---|---|
| Price | US$27 per Xero organisation per month, excluding tax | US$47 per Xero organisation per month, excluding tax, when it launches |
| Availability | Available now | Coming soon (cannot be bought yet) |
| Users and approvers | Unlimited, including people without a Xero login | Unlimited, including people without a Xero login |
| Documents and approvals | No cap | No cap |
| Attachment copies kept | 18 months, then deleted | Longer than 18 months (will be added) |
| Audit log kept | 3 years, then deleted | Longer than 3 years (will be added) |
| Approve and reject through your own AI agent | Not included | Will be added |
| Tamper-evident, hash-chained audit log and anomaly queries | Not included | Will be added |
Included
Included in Standard
- Every control in the product: multi-step workflows, any-one-of or all-of approvers, branching by amount, supplier, account code or tracking category, thresholds, auto-approval rules, escalation, stand-ins
- 19 risk checks on each bill that flag common signs of error and fraud
- A certificate attached to each approved document in Xero, and the public verify page
- Bypass alerts when a document is authorised in Xero outside WorkApproved, for the document types you switch on
- Bills, sales invoices and purchase orders
- Unlimited approvers, including people without a Xero login
- Attachment copies kept 18 months; audit log kept 3 years; certificates kept while your organisation is on WorkApproved
Accounting firms
A partner rate for accounting firms
A partner rate is available to accounting firms. See For accountants.
Support
Built and supported in New Zealand
WorkApproved is built and supported in New Zealand.
Questions
What counts as an organisation?
One Xero organisation connected to WorkApproved. Everyone who approves in it is included.
Do approvers need to pay or have a Xero login?
No. Approvers decide from a link in an email. There is no per-approver charge.
Is there a limit on bills or approvals?
No plan has a cap on documents or approvals. A fair-use policy is in the terms, and we will talk to you before anything changes.
What happens after the trial?
The trial lasts 7 days and needs a card. When it ends we start charging for the plan you chose unless you cancel first (Terms 7.4).
How long are attachments and the audit log kept?
Attachment copies 18 months, audit log 3 years, then deleted. Certificates are attached to the transaction in your Xero organisation and kept while your organisation is on WorkApproved. Everything is deleted 90 days after an account is cancelled; a copy already attached in Xero stays in Xero.
How do I get help?
Help centre, or email [email protected].
More answers on the FAQ.